Under the documentation refers to the recording information in accordance with regulated rules, i.e. the procedure of registration of documents in a special order. As the process of writing data can be done in different funds, and documents in practice management activities are very different – handwritten, graphic, printing, photos, and videos.
The Documentation management – a regulatory procedure that gives him a guarantee of no legal force – quality, located in the statement of applicable law.
Today use various means of documentation, from simple (such as pencils and regular ball point pens) to more complex Electromechanical (this includes VCR, video camera, Bonapart, etc.) and automated, computer. Of the means employed depend on the methods of documentation. It can be text, electronic, film and photographic.
Management activities uses, as a rule, text documents, written by hand or created on the computer. Therefore, they are called management documentation.
Documentation & ndash; it is always a fixation on a particular carrier any information, with particular details on which then made her identification. Documenting of administrative activity creates the tools and fundamentals for the regulation of activities as a separate officers and financial or organizational activities of the whole enterprise.
Documentation can vary according to its functions, purpose, content, degree of secrecy and accessibility of information. Addressing factors allow to classify it on an inter-organizational and external. The first, which does not go beyond one institution or organization and maintained between its members, called official. Second – external documentation – is between organizations of different types, some officials, non-direct supervision with respect to each other.
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The Technical documentation shall be subject to the established rules, which for any type of your documents. For any management activities is particularly important, because the document acquires legal force, which serves as the surest proof of the authenticity enclosed in it.
Documentation management imposes a specific duty on officers or management bodies carrying it. So, during the creation of any official documents must be observed applicable legal rules, rules of registration which are nation-wide. In addition, each document must be accompanied by the details of the organization, legally significant: her name and decryption, signatures and seals of the management or a specific Department of the company, the date of drawing up and number in the registration book, vultures of approval, etc. Finally, the documentation management must produce documents strictly within the limits of own competence.
Documents differ according to the degree of authenticity. Drafts or copies of the core documents contain only some text, and do not contain such legal force as the originals. Genuine is the one document that contains the information and the above details, confirming its strength and reliability.
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Alin Trodden - author of the article, editor
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